Google Calendar can help you manage your time, stay on top of meetings, and coordinate with colleagues from across the country or the globe. To make the most of it, consider these tips. They will improve your productivity and help you use the app more efficiently.
Create a New Calendar
Maintaining a single calendar for work, family and social events can be stressful. Fortunately, Google Calendar can help by offering several features that can help you organize your schedule. One of the most useful is color-coding; you can assign different colors to each calendar. By doing so, you can quickly see what each event relates to at a glance.
Another useful setting is the choice of time zones to display. This can be especially helpful if you are often working with colleagues and friends in different time zones. Finally, you can also choose to create reminders; these are entries that will be renewed automatically until you mark them as done. These are particularly helpful for tasks that you need to remind yourself to complete.
If you use your Google Calendar for work, consider creating separate calendars for each of your different areas of responsibility. That way, you can be sure that all your important commitments are clearly marked on your calendar. You can also set up your personal calendar to include your children’s school and after-school activities; you can then make appointments for all of them without having to worry about mixing up your work calendar.
Add a Friend’s Calendar
Google Calendar is a powerful tool that businesses and individuals can use for various purposes. You can use it to keep track of work schedules, personal activities, and family commitments. It also allows you to manage daily tasks and create reminders. It is important to use Google Calendar effectively to be productive.
One useful feature is the ability to add events by voice. This can be done by using the Google Assistant on your phone or tablet. Simply ask the assistant to add an event and it will wait for confirmation before adding it to your calendar. This will save you time and effort from typing or tapping on the screen.
Another helpful tip is to color code your calendar events. Google calendar can help you see at a glance what your responsibilities are and how they overlap with each other. For example, you can use red for work-related events, blue for social activities and green for meetings.
It is also possible to integrate other Google or third-party apps with your calendar. This will save you time and improve your productivity. This can be especially helpful if you are managing a large project with multiple team members. Google Calendar has an option to display the times of your meetings in different time zones, which can be useful when working with people in other countries.
Share Your Calendar With Others
The calendar feature in Google makes it easy to share your schedule with others. For example, you can share a calendar with your team members to make planning meetings or events easier for everyone involved. You can also share a calendar with the public to allow anyone to view your availability and event details. You can specify the level of access for each individual person – for example, people you add may see only free or busy time or be able to edit events on your calendar.
If you’re sharing your calendar with someone else, be sure to provide clear, descriptive names for events. This way, everyone who looks at your calendar can quickly understand what the event is and its purpose. You can categorize your events using Pav*r and use colors to represent different responsibilities (such as work, home, or school).
To share a calendar, hover over the calendar in the left sidebar under My calendars, then click the three dots next to it and select Settings and sharing. You can choose to make the calendar public, or you can share it with specific people by adding their email addresses and choosing a permission level. You can also change the calendar’s name and description here. It’s important to note that you cannot share a calendar from the mobile app – this must be done using a web browser.
Add a Reminder
One of the best features of Google Calendar is its ability to manage tasks as well as events and appointments. To add a task, simply follow the same process as adding an event but select ‘Task’ instead. To view your tasks on your calendar, toggle the ‘Tasks’ option in the left hand menu (desktop) or hamburger menu (mobile). When you complete a task, you can mark it as done to stop being reminded of it.
Another cool feature of reminders is that they don’t pass like regular appointments, and they also appear in third-party calendar applications (though they do not show up as notifications). To edit a reminder, tap the pencil icon. You can change the date, time, or repeat schedule.
You can also add an all-day reminder. This is a great way to remind yourself of recurring obligations such as chores or bills. You can also turn reminders off by tapping the checkmark in the top right corner of the reminder.
If you use multiple calendars, it may be helpful to categorize them to help you see the big picture. You can do this by color-coding your calendars and separating them into different types of events such as work, family, and hobbies. This will allow you to better manage your time and ensure that all of your responsibilities are being met. You can follow weeks in a year for more such useful information.